For independent garages
Shop Ledger builds itemised repair estimates from your own parts and labour rates, prints them clean for the customer, and shows which cars are due back for service. It runs in the browser on the counter PC or the phone in the bay. Your data never leaves the shop.
No account. No install. Works offline once loaded.
Hilltop Auto Service
412 Mill Rd · (555) 014-2200
| Description | Qty / hours | Unit price | Amount |
|---|---|---|---|
| Brake pads, front | 2 | $45.00 | $90.00 |
| Brake service | 1.5 h | $120.00 | $180.00 |
Valid for 30 days. Parts subject to availability.
Set up once, then it is a few taps per car.
Enter the parts you fit most with their price and part number, and your hourly labour rates. Parts are taxable by default, labour is not. Change either per item.
Pick a vehicle, add lines from the catalog or type a one-off, set quantity or hours. Parts, labour, discount, tax and total update as you go. Press Print and hand it over.
Record what you did, when, and at what mileage. From that, Shop Ledger works out each car's next oil change and inspection and puts the due ones on your home screen with the owner's number.
The home screen is a list of cars that are overdue or due soon, most urgent first. Each row says why, in words you can repeat on the phone: 'Due Sep 1, 2026 or at 45,000 mi', or '400 mi past due'.
A service counts as due at whichever comes first, the date or the mileage. The oil change on a car that does 400 miles a month and the one on a courier van are both caught.
Set your own intervals in Settings. Oil change every 6 months or 5,000 miles and an annual inspection are there from the first day.
Due
2 overdue · 1 due soon
Money is kept in cents. Tax is applied after the discount and only to taxable lines, rounded once. The example above comes to $249.68 and will every time.
An estimate keeps the prices and tax rate it was made with. Change the catalog tomorrow and yesterday's quote still reads the same.
The print view is the estimate and nothing else: your shop name, address and phone, the number and date, the customer, the car, the lines, the totals, your footer line.
One search box matches plate, owner, make or model. Each car shows its worst status so you can spot trouble from the list.
Under 640 px the navigation drops to a tab bar and every row becomes a card. Check a history on your phone with greasy hands.
Everything is saved in the browser on the machine you use. Export a JSON backup any time, import it on a new PC, and nothing merges or syncs behind your back.
The app below is live and starts empty, exactly as it does for a new shop. Add a vehicle, log an oil change, build an estimate. It is saved in your browser and nowhere else.
Nobody signs up and nobody signs in. Open the page, start working.
Nothing is sent anywhere. Your customers' names and numbers stay in your shop.
There is nothing to renew. A backup file is a plain JSON document you can read.
Open Shop Ledger, add your first car, and see the Due list fill itself in.